Doing Business with Us
Supplier Invoices COVID-19
The current outbreak of COVID-19 is unprecedented and will have a significant impact on businesses of all sizes. Halton Borough Council is therefore committed to supporting all of its suppliers in order to help them to maintain cash flow and to protect jobs. As such the Council has taken the decision to accelerate payments ahead of terms for all supplier invoices until further notice, at which point our normal invoice payment terms will resume.
Therefore, from Monday 30 March all supplier invoices that have been approved on our Finance system will be settled on immediate payment terms, meaning funds will be credited to your bank account in three working days. To help us to pay you quickly, please submit your invoice to us electronically to avoid paper copies sitting in office buildings potentially unattended. Invoices can be submitted to
Become a supplier
Halton Borough Council operates a fair and open competition by following transparent and auditable procedures in all of its tendering and contracting activity. It aims to provide a wide range of businesses with a variety of commercial opportunities by publishing all its opportunities in excess of £1,000. To trade with the Council you will need to register on the north west e tendering portal
Where the goods/services to be provided are less than £1,000 you may be approached by a Halton Council member of staff to supply a quote or price for goods and/or services. If your quote or price is acceptable, that member of staff will need to get your organisation set up on our finance system as a new supplier. If you are asked to supply goods and services to Halton Borough Council for the first time you should ensure that your supplier record has been created on our finance system to avoid any delay in receiving payment.
The supplier process has a number of stages. As the supplier you will be asked to provide details about your company. Our preferred method of sending purchase orders and invoice remittances is by email. This is both a sustainable and timely process. We also prefer to pay our vendors via BACS transfer.
If you need to change your supplier details, (for example, your bank or address details), please
It is also worth looking at our approach to
Social Value and the procurement framework.
Halton’s published Contract details, along with other North West Local Authorities, can be found on the
Construction Industry Scheme (CIS)
Construction Industry Scheme (CIS) is a Government-led scheme that covers all construction work (including demolition, site-clearance, building, alterations, repairs, dismantling, decorating, glazing, landscaping, electrical or maintenance, repair and re-surfacing of roads and bridges) carried out in the UK.
If the above applies to you, please ensure you quote your Unique Tax Reference (UTR) number on all invoices you send to us. The Finance Support Services Team maintains a register of all CIS Sub-Contractors that the Council engages with and reports all payments that fall into the scheme to the HM Revenues & Customs. If you are a sub-contractor undertaking work for Halton Borough Council please
contact us for any advice.
Invoice and payments
All original invoices must quote a valid purchase order number and be emailed to
email@example.com. The standard term of payment is for Halton Borough Council to pay suppliers within 30 days of receipt of the invoice or agreed contract terms where applicable, except when an invoice is in dispute. Your
invoice must include:
- a valid Halton Borough Council purchase order number;
- an invoice date;
- an invoice number;
- a total amount payable plus VAT (if applicable);
- your vendor (supplier) number (you can find this on purchase orders we send to you);
- the word ‘Invoice’ clearly written; and
- your full name and address.
- It must be addressed to ‘Halton Borough Council’
If you supply capital projects, buildings or facilities and have a ‘Unique Tax Reference’ number, please clearly show this number on your invoice.
Halton Borough Council’s preferred method of payment is by BACS Direct Credit. If you would like to register for payment of your invoices by BACS Direct Credit please contact the
Finance Support Services Team
All suppliers must have a purchase order for any goods or services we request before they can be supplied. Please use the information on these pages to ensure that you only supply goods or services when in receipt of a valid purchase order.
Your Halton Borough Council contact will complete a purchase order request. Once approved this will be sent to you. When the goods and/or services have been received and passed fit for purpose, your Halton Borough Council contact will confirm they have received them to the Finance Support Services Team. When we receive your invoice the Finance Support Services Team will compare the invoice details to the purchase order number quoted. They will then confirm that the goods have been received and pass the invoice for payment.
Suppliers Incentive Programme (Early Payment Process)
Halton Borough Council is committed to developing its approach to working with key suppliers. Having previously implemented a successful early payment programme we are now expanding the programme with additional benefits to the Council and its suppliers, beyond early payment of invoices. For further information about the programme, and to sign up, please visit
www.halton.gov.uk/sip or call 01928 207 004.